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THE BEAUDESERT & HENLEY-IN-ARDEN

JOINT PARISH COUNCIL


Working for the Benefit of the Residents of Henley-in-Arden


For additional pages - Click on the links below



 

Policies & Procedures

Planning Applications Protocol

Planning Applications - Material Considerations

Code of Conduct

Complaints Policy

Equalities Policy

Media Policy

Filming, Videoing, etc. Policy

Standing Orders

JPC Financial Regulations

JPC Model Publication Scheme 2016

Terms of Reference - Internal Auditor

Terms of Reference - Planning Sub-Committee

Terms of Reference - Traffic & Car Parking WP

Terms of Reference - Mini Grants WP

Terms of Reference - Child Facilities WP

Risk Assessment 2016

Community Engagement Strategy

Employers Liability Certificate 2018

 

Beaudesert & Henley in Arden Joint Parish Council
Year Planner

Month

Action

JANUARY

Final Agreement of Budget & Precept

 

Send Precept request to SDC

 

Start Planning for Election (if required)

 

Plan future years meeting dates

 

Arrange an Internal Auditor & send out letter of engagement

FEBRUARY

Start to write any tenders necessary

 

Review Grass-mowing & maintenance contract

 

Review current Direct Debits

 

Organise PAT Testing of IT equipment

 

Arrange audit of internal controls

MARCH

Plan Annual Assemblies

 

Plan Annual JPC Meeting and review of JPC policies on a monthly basis

 

Check Annual Return Received from External Auditors

 

Ensure meeting date in place to approve Annual Return

 

Organise review of Risk Assessment & Asset Register

 

Prepare DD list for approval by JPC

 

Chase any outstanding payments/receipts before year end

APRIL

Prepare Election packs if required

 

Finalise annual accounts

 

Carry out a Bank Reconciliation

 

Request nominations for chair/vice chair

 

Submit VAT Reclaim for Year

MAY

Prepare Annual JPC Meeting incl confirmation of General Power of Competence in Election year

 

Book meeting venue for the year

 

Prepare Cllr Induction Packs if required

 

Receive Acceptance of Office Forms at Annual JPC meeting

 

Complete all Accounting Statements & ensure they are sent to External Auditors

 

Finalise Internal Audit

 

Prepare Bank Reconciliation & check bank signatories

 

Review all JPC Policies

 

Review JPC insurance is adequate

 

Organise Annual Staff Appraisal for Clerk

JUNE

Post Annual Return to External Auditors

 

Give Notice of Electors Rights

 

Request submission from Portfolio Holders for Annual Report and Accounts

JULY

Finalise JPC Annual Report and Accounts

SEPTEMBER

Organise Annual Report & Accounts to be delivered to all householders

OCTOBER

Review JPC web site and IT arrangements

 

Send draft budget to Cllrs

 

Conduct a review of JPC insurances

NOVEMBER

Plan events calendar for coming year inc review of JPC policies

 

Start to collate budget information

 

Organise an informal budget meeting with Cllrs

 

Organise Christmas event

DECEMBER

Send Christmas cards & organise gifts

 

Check reserves & contingencies are adequate

 

Arrange initial agreement to precept request

 

letter/notice in Henley Focus/ HNOL to community re: precept