Working for the Benefit of the Residents of Henley-in-Arden

For additional pages - Click on the links below


Policies & Procedures

Planning Applications Protocol

Planning Applications - Material Considerations

Code of Conduct

Complaints Policy

Equalities Policy

Media Policy

Filming, Videoing, etc. Policy

Standing Orders

JPC Financial Regulations

JPC Model Publication Scheme 2016

Terms of Reference - Internal Auditor

Terms of Reference - Planning Sub-Committee

Terms of Reference - Traffic & Car Parking WP

Terms of Reference - Mini Grants WP

Terms of Reference - Child Facilities WP

Risk Assessment 2018

Community Engagement Strategy

Tree Planning Protocol - SDC

Employers Liability Certificate 2018

ICO Registration Certificate


Beaudesert & Henley in Arden Joint Parish Council
Year Planner




Final Agreement of Budget & Precept


Send Precept request to SDC


Start Planning for Election (if required)


Plan future years meeting dates


Arrange an Internal Auditor & send out letter of engagement


Start to write any tenders necessary


Review Grass-mowing & maintenance contract


Review current Direct Debits


Organise PAT Testing of IT equipment


Arrange audit of internal controls


Plan Annual Assemblies


Plan Annual JPC Meeting and review of JPC policies on a monthly basis


Check Annual Return Received from External Auditors


Ensure meeting date in place to approve Annual Return


Organise review of Risk Assessment & Asset Register


Prepare DD list for approval by JPC


Chase any outstanding payments/receipts before year end


Prepare Election packs if required


Finalise annual accounts


Carry out a Bank Reconciliation


Request nominations for chair/vice chair


Submit VAT Reclaim for Year


Prepare Annual JPC Meeting incl confirmation of General Power of Competence in Election year


Book meeting venue for the year


Prepare Cllr Induction Packs if required


Receive Acceptance of Office Forms at Annual JPC meeting


Complete all Accounting Statements & ensure they are sent to External Auditors


Finalise Internal Audit


Prepare Bank Reconciliation & check bank signatories


Review all JPC Policies


Review JPC insurance is adequate


Organise Annual Staff Appraisal for Clerk


Post Annual Return to External Auditors


Give Notice of Electors Rights


Request submission from Portfolio Holders for Annual Report and Accounts


Finalise JPC Annual Report and Accounts


Organise Annual Report & Accounts to be delivered to all householders


Review JPC web site and IT arrangements


Send draft budget to Cllrs


Conduct a review of JPC insurances


Plan events calendar for coming year inc review of JPC policies


Start to collate budget information


Organise an informal budget meeting with Cllrs


Organise Christmas event


Send Christmas cards & organise gifts


Check reserves & contingencies are adequate


Arrange initial agreement to precept request


letter/notice in Henley Focus/ HNOL to community re: precept